Teaching Online
Document Submission Requirements
Document Submission Requirements
All documents that you submit to Course Development & Web Services (CDWS) to be coded by the Techrangers must follow the Document Submission Requirements. Following the Document Submission Requirements will result in your materials being coded and uploaded to your course systematically and efficiently and will ensure that your course materials are accessible (Section 508) to all students.
Timeline
Requests to have your materials coded and uploaded may take 7- 14 business days to complete. Please understand that during peak times (e.g. beginning of the semester) it may take longer. Requests are processed in the order in which they are received. World Wide Web (W) courses for the current semester are the first priority. Content for Mixed Mode (M) courses for the current semester are processed next. Please plan ahead. The beginning of the semester is VERY BUSY!Step 1: Formatting Documents
Proper formatting of Word documents is required to code and upload materials to your online course. Follow the steps below to properly format your Word documents.
- Create a Word document (.doc or .docx) that is no longer than 3 typed pages.
- Create short file names using lowercase characters. Replace spaces with underscore and omit special characters. (e.g., mod_3.doc, schedule.doc)
- Include contact information (name, course number/term, phone number and e-mail address) in the header of your document. This information will help us track your materials as well as contact you and will not appear in your coded pages.
- Use Arial or Times New Roman, 12-point font.
- Use bold or italic text to display emphasis in documents on the Web.
- For consistency, please keep your paragraphs left-aligned.
- Apply the appropriate heading styles to your document.
- For more than one column of text, place your text in a table. Tables must have column or row headings.
- If you use bulleted and/or numbered lists, be sure to apply the appropriate list style.
- If you use images, you must include alt text.
- If you use links, properly insert them into your document.
- If you would like icons added to the page or if you have specific instructions, insert a comment that includes the instructions.
Do NOT
- Please do not submit an HTML document or Web page. Submitting Word documents will facilitate the process of converting course materials to HTML pages that meet CDWS standards.
- To ensure accessibility, please do not use colors to indicate meaning (i.e., colored text and highlighted table rows and columns).
- Please do not use underlined words. Underlined text indicates hyperlinks.
NEW! Word template files
The following template files contain styles and formatting that meet the above requirements. You may edit these template files to create your documents. If you accidentally remove the formatting, refer to the Submission Requirements for directions on how to reapply.Please note: These template files are Word 2007 .docx files.
Syllabus Template
M Schedule Template
W Schedule Template
Protocols Template
Module Template
To download a PDF of the Formatting Guidelines, click on a link below.
- Formatting Guidelines using Word 2003
- Formatting Guidelines using Word 2007 or use the menu on the left
Step 2: Submitting Documents
Submit each web page as a separate document. One Word document equals one HTML file in your Table of Contents or on your course homepage. Each Word document should be no longer than 3 pages.
Send all materials to your instructional designer or to the assistant instructional designers (cdwsaid@mail.ucf.edu) as an e-mail attachment (Word or rich text file).
Please copy the EXACT course name/number, year, semester and section number from the top right corner of your online course and paste it in the subject line of your e-mail. (example: AMH3403 – 08Summer_CW59)
The image below shows where the course name/number is located in Webcourses:
In the body of the e-mail, include the following information:
- Description of material submitted (module 3, Schedule, Syllabus)
- Where the page should be placed in your course
- If submitting multiple documents, include a Table of Contents as a separate document attached to your e-mail to ensure the proper organization. Be sure to include the title to appear in the Table of Contents and the file name. Identify any headings that you want included for organization.
Example:
Table of Contents
Module One (heading)
Introduction (mod01_1.doc)
Reading (mod01_2.doc)
Assignment 1(mod01_3.doc)
Quiz (mod01_4.doc)
Editing Existing Materials
If you want CDWS to edit or update existing materials in your course, please follow these procedures:
Simple Changes (e.g. changing dates in the schedule or adding a paragraph or less of content):
- E-mail a copy of the document as an attachment.
- Use the comments feature of Word to identify any simple change.
Major Changes (e.g. adding more than a paragraph of content)
- If you wish to make more than a few simple changes, submit a new document incorporating the changes.