This document walks you through the process of creating your Webcourses@UCF section(s) and closing them at the end of the term. Most courses at UCF automatically have an online course shell already created due to the UCF Financial Aid Requirement.
If you have any questions, contact Online@UCF Support at (407) 823-0407 or email@example.com. For a template message to notify students that your online course section is available and to help set student expectations, please visit: https://onlinesupport.cdl.ucf.edu/webcourses/start-of-semester-student-message-draft/
Note: IF YOUR SECTION IS ALREADY SELECTED and you are co-instructing that course section, please contact your co-instructor BEFORE contacting support services as the co-instructor has already created the course. Note: If you do not cross-list (combine) sections or do not teach with Tegrity video, then skip to step D. Set Release Date.
Note: You may return to the Faculty Webcourse Manager and separate or add combined sections before the release date. Once students have access to your course, you cannot combine or separate combined sections because the course content and student work will be hidden in the combined course. For answers to frequently asked questions about combined sections, please visit http://onlinesupport.cdl.ucf.edu/webcourses/combined-course-faqs/ If you need to combine or separate combined sections after the release date, then please contact Online@UCF Support.
4. Click OK at the bottom of the page to complete your cross-list selection. You will be returned to the main page to view a confirmation message regarding your combined selection(s).
Note: If you do not teach with Tegrity video, then skip to step D. Set Release Date.
If you are teaching a course section with a video course mode (V, RV), then click the check box to the right of the section.
To select the date your section(s) are released to students, either click on the calendar page to the right of the date field and click on a specific date, or manually edit the date that appears in the Release to Students on column. Click Save at the top or bottom of the page. A confirmation page will appear. Within 24 hours you will have access to your Webcourses@UCF section(s). You will see them in your Courses list at the top of the Canvas Home area. Students are automatically populated as they add and drop courses.
You have two options once your course section is created in the Faculty Webcourse Manager: 1. begin creating content, or 2. import content from another course. Follow the steps below to Import Content from Another Course if you want to use content from a development course or from the same course taught during a previous semester. Note: Students will not have access to your Webcourses@UCF course until the date you have selected in the Faculty Webcourse Manager and you have Published the course.
Note: Once the content is imported, it is important to review due dates and web links to make sure that they are current. We also recommend checking quizzes using the Student View to ensure that images load correctly.
Beginning in the Fall 2014 semester, UCF must comply with a federal financial aid regulation that states that in order to receive federal aid, students must be actively academically engaged (according to a federal definition) in each course in which they are enrolled. We are required to gather this information no later than August 27, 2014. Without verification of this engagement, students will not receive their aid. Webcourses@UCF (Canvas) will analyze all student activity to determine which students have met the federal standard, and that information will be sent to the Office of Student Financial Aid for processing. For directions on how to meet this requirement, please see Track Student Participation for Financial Aid Requirement in Webcourses@UCF (Canvas).
Students cannot access your course until it is published!
As you teach using Webcourses@UCF, the Courses list will expand. To avoid confusion and speed up load time, we suggest that you hide inactive courses. This process does not delete or deny you access to a course, it simply prevents inactive courses from appearing in the drop-down menu.
If a teaching assistant or graduate teaching assistant is assigned to you, then contact your department scheduler to grant them access to your course(s).
*For questions regarding the Student Perception of Instruction, please contact the Service Desk at 407-823-5117
At the end of the term, it is a good idea to download scores from your gradebook for quick access and export your course content to ensures that it can be restored quickly.
At the end of each semester, your course is automatically concluded on the course end date. You can find the course end date inside your Canvas course under Settings – Course Details. After a course is concluded, students and teachers are still able to see the course contents in a read-only format from their “past courses” page. This means that everyone can see the course content and their contribution inside that course but they aren’t able to actively participate in the course, either via the discussions or by turning in assignments. Students can still view all modules, discussions, assignments (including quizzes), grade book, etc. If you let your students see their quiz responses, students are able to view all quiz questions after the course is concluded. If you do not wish students to see all content after the course is concluded then follow the steps below. Note: Take this step AFTER copying content to the next term.
If you have copyrighted material that you do not want students to access after the end of the term, you can can lock the file.
If you have many files you wish to protect, it is easiest to move them to a folder and lock the folder:
In addition, you can also disable all of the navigation sidebars within the course to prevent students from accessing individual sections of the course such as Assignments, Quizzes, and Discussions. A guide on how to do so can be found here: http://guides.instructure.com/s/2204/m/4152/l/57079-how-do-i-reorder-and-hide-course-navigation-links.
If you allow students to see quiz questions in their quiz results, you will probably want to hide this information at the end of the term as well. To disable this, go back to the quiz options and uncheck “let students see their quiz responses.”
As you prepare you course for the next term, do NOT make any changes to your course content for the current term. This can effect grades for students in the current term. Instead, follow steps I and II above, and make any changes in next term’s course. Students in the course will also see notifications of changes to content. For example: This semester I decided that I would change one of my quizzes for next semester. At the end of the semester, I create my course for next term, copy the content from this semester, and then make changes in the new course. Once I have made all my changes, only then do I Publish my course as described in step III above. Other items to consider: