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This document walks you through the process of creating your Webcourses@UCF section(s) and closing them at the end of the term. If you have any questions, contact Online@UCF Support at (407) 823-0407.
Note: IF YOUR SECTION IS ALREADY SELECTED and you are co-instructing that course section, please contact your co-instructor BEFORE contacting support services as the co-instructor has already created the course.
Note: If you do not cross-list (combine) sections or do not teach with Tegrity video, then skip to step D. Set Release Date.
Note: You may return to the Faculty Webcourse Manager and separate or add combined sections before the release date. Once students have access to your course, you cannot combine or separate combined sections because the course content and student work will be hidden in the combined course. If you need to combine or separate combined sections after the release date, please contact Online@UCF Support at (407) 823-0407 or firstname.lastname@example.org.
3. Click OK at the bottom of the page to complete your cross-list selection. Return to the main page to view a confirmation message regarding your combined selection(s).
Note: If you do not teach with Tegrity video, then skip to step D. Set Release Date.
If you are teaching a course section with a video course mode (V, RV), then click the check box to the right of the section.
To select the date your section(s) are released to students, either click on the calendar page to the right of the date field and click on a specific date, or manually edit the date that appears in the Release to Students on column.
Click Save at the top or bottom of the page. A confirmation page will appear. Within 24 hours you will have access to your Webcourses@UCF section(s). You will see them in your Courses list at the top of the Canvas Home area. Students are automatically populated as they add and drop courses.
You have two options once your course section is created in the Faculty Webcourse Manager: 1. begin creating content, or 2. import content from another course. Follow the steps below to Import Content from Another Course if you want to use content from a development course or from the same course taught during a previous semester.
Note: Students will not have access to your Webcourses@UCF course until the date you have selected in the Faculty Webcourse Manager and you have Published the course.
Students cannot access your course until it is published!
As you teach using Webcourses@UCF, your course listing in the Courses list at the top of your Canvas Home page will expand. To avoid confusion and speed up load time, we suggest that you hide inactive courses. This process does not delete or deny you access to a courses, it simply prevents inactive courses from appearing.
If you have a teaching assistant or graduate teaching assistant, then your department’s scheduler can grant them access to your course(s).
At the end of the term, it is a good idea to download scores from your gradebook for quick access and export your course content to ensures that it can be restored quickly.
At the end of each semester, your course is automatically concluded on the course end date. You can find the course end date inside your Canvas course under Settings – Course Details.
After a course is concluded, students and teachers are still able to see the course contents in a read-only format from their “past courses” page. This means that everyone can see the course content and their contribution inside that course but they aren’t able to actively participate in the course, either via the discussions or by turning in assignments.
Students can still view all modules, discussions, assignments (including quizzes), grade book, etc. If you let your students see their quiz responses, students are able to view all quiz questions after the course is concluded.
If you do not wish students to see all content after the course is concluded then follow the steps below.
Note: Take this step AFTER copying content to the next term.
If you have copyrighted material that you do not want students to access after the end of the term, you can can lock the file.
If you have many files you wish to protect, it is easiest to move them to a folder and lock the folder:
If you allow students to see quiz questions in their quiz results, you will probably want to hide this information at the end of the term as well. To disable this, go back to the quiz options and uncheck “let students see their quiz responses.”
As you prepare you course for the next term, do NOT make any changes to your course content for the current term. This can effect grades for students in the current term. Instead, follow steps I and II above, and make any changes in next term’s course. Students in the course will also see notifications of changes to content.
For example: This semester I decided that I would change one of my quizzes for next semester. At the end of the semester, I create my course for next term, copy the content from this semester, and then make changes in the new course. Once I have made all my changes, only then do I Publish my course as described in step III above.
Other items to consider: